Human Resources Officer

AFC is seeking a dynamic HR Officer to join its vital team at the Entry-level/Officer capacity. This crucial operational role involves diligently supporting the core HR functions, including meticulous staff records management, accurate payroll input processing for compliance, and streamlined onboarding for new talent, ensuring adherence to AFC policy and national labor statutes. If you possess a relevant qualification and are eager to apply your strong organizational skills to a DFI central to Kenya’s agricultural economy, this is your opportunity to build a meaningful career grounded in service and ethical execution.

The Agricultural Finance Corporation (AFC) is a Development Financial Institution (DFI) wholly owned by the Government of Kenya. AFC remains the leading Government Credit institution mandated to provide credit for the sole purpose of developing agriculture. This role is critical as agriculture is the mainstay of the Kenyan economy where majority of the Kenyan population which is rural based relies on agriculture as their main source of income and food system. AFC has exciting career opportunities and wishes to recruit dynamic and visionary professionals to fill the following positions: –

Job Title – Human Resources Officer III [Job Grade G7]

Job Purpose:

To provide operational HR support in the implementation of recruitment, staff records management, payroll administration, and compliance with AFC policies, public service guidelines, and Kenyan labor laws.

Key Responsibilities:

1. Process and maintain accurate records of staff appointments, confirmations, promotions, transfers, and separations in line with AFC human resource policies and procedures.
2. Verify and update staff personal files, ensuring all documents (academic certificates, identification, contracts, and performance records) are properly filed and securely stored.
3. Assist in the recruitment process by preparing job advertisements, scheduling interviews, communicating with candidates, and compiling interview reports for review by senior officers.
4. Process monthly payroll inputs including new hires, exits, allowances, and deductions (PAYE, NSSF, NHIF, pension) and submit to the finance department for verification.
5. Administer staff leave records, ensuring proper documentation and compliance with AFC leave policies, and generate monthly leave reports for management.
6. Coordinate the onboarding process for new staff, including orientation programs, issuance of staff identification cards, and introduction to AFC systems and policies.
7. Maintain an up-to-date training database, track staff participation in capacity-building programs, and prepare reports on training attendance and outcomes.
8. Prepare routine HR reports including staff lists, leave status, turnover analysis, and other ad-hoc reports as required by management.
9. Implement occupational health and safety programs, including organizing medical check-ups, safety training, and maintaining first aid supplies.
10. Respond to staff inquiries regarding HR policies, benefits, and procedures, providing accurate information and escalating complex issues to senior officers.
11. Support the performance management process by distributing appraisal forms, tracking submissions, and filing completed evaluations in staff records.
12. Assist in organizing staff welfare activities, including team-building events, wellness programs, and employee recognition initiatives.

Person Specification

For appointment to this grade, a candidate must have:

(i) Bachelor’s Degree in any of the following disciplines Business Management, Human Resource Management, Sociology or related field from a recognized Institution.
(ii) Higher Diploma in HRM or CHRP II qualification.
(iii) Associate of IHRM in good standing
(iv)Proficiency in computer applications
(v) Fulfil the requirements of Chapter six of the Constitution of Kenya

Key Competencies and Skills

i. Communication and interpersonal skills
ii. Analytical skills
iii. Innovative
iv. Problem solving skills
v. Coaching and mentoring
vi. Communication and interpersonal skills
vii. Planning and organizational skills
viii. Ethical conduct and confidentiality