Clerk

Ready to launch your career in logistics? Flexi Personnel is seeking a meticulous and driven Clerk Grade 3 to join their client, a leading logistics organization. If you have a keen eye for detail, a commitment to safety, and a passion for ensuring smooth operations, this is your chance! Apply now and be a vital part of a dynamic team!

JOB PURPOSE

The Clerk will ensure that all the trucks are checked to client’s protocols. Also, to ensure the process is executed in a safe, efficient manner and all necessary documentation and data is in place and in line with the objectives of the Business Unit and any other duties as per management’s discretion.

KEY DUTIES AND RESPONSIBILITIES

• Analyze and understand health and safety related risks for drivers – both own fleet and subcontracted, take action to reduce or eliminate these risks.
• Ensure always safe, secure, clean, and fair work environment
• Ensure compliance to the drivers, understand, and comply to all site rules and regulations
• Check and verified goods are well stacked as per truck on a proper wooded pallet before loading the truck.
• Count and reconcile all packages being loaded in a truck.
• Ensure truck is properly sealed before dispatch.
• Timely escalate any issues arising to the truck on duty or engage the Transport Lead.
• Ensuring all trucks are loaded accurately as per order quantity
• Supervise loading and offloading process
• Ensure driver is issued with all relevant documents i.e. ERN/GRN and Hauler Copy
• Ensuring that all drivers hand in their PODs within the set times and any notable issue reported /captured immediately
• Ensure all non-conforming goods/product do not get loaded into the truck i.e. Shots/breakages
• Provides feedback channels for drivers – both own and subcontracted to enable active contribution to the improvement and development of the operation
• Assist in supervising the drivers to ensure they actively support the loading process and queue/dock of trucks to gain access into NCD loading/offloading bays immediately they are called upon
• Have the ability to make decisions in a fast-paced environment, communicate information clearly incase of any delays from clients in loading products /offloading empties.
• Record and maintain data related to the day’s work load.
• Ensure goods are well placed in the trucks and sealed
• Always ensure cartons and pallet conform to the standards required and free from damages
• Follow instructions and prioritize tasks based on production and shipping schedules.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS, AND TRAITS

• High school/secondary education
• Data Clerical work experience
• Diploma/Certificate in Logistics/Freight Forwarding and Purchasing & Supply Chain – Desirable
• University Graduate – Desirable
• Holder of a valid driving license – Desirable

Any other requirements

• Flexibility to work in shift patterns
• Ability to work in a physically demanding environment

Specific skills and competency

• The ability to load stocks that conform to the required standards, reconcile stocks, document preparation, multi-task and customer knowledge.
• Good analytical and numerical skills
• Excellent communicator (verbal & written)
• Computer literate and proficient in Microsoft office suite
• Knowledge of customs requirements