Admin Assistant - Department of Family Medicine

Hone your administrative expertise with East Africa’s premier medical college! Support groundbreaking research and education initiatives in a role where your organizational skills shine. Enjoy a collaborative environment while contributing to exceptional healthcare. Ready to make a difference? Apply now!

Established in 2004, the Aga Khan University Medical College in East Africa seeks to provide high quality education for health professional leaders who will then go on to become reputable specialists generating a positive and lasting impact in the lives of their patients and in the communities they serve. Our goal is to produce health professional leaders through our unique training programmes, building strong research programmes, supporting the best practice in the delivery of health services, and contributing to the broader community through strategic partnerships regionally and globally. We aspire to build for the youth of East Africa, a medical college of international quality, providing them with the opportunity to get the best health professional education that is relevant and has impact across East Africa, and indeed, in the world.

Job Summary

The Department of Family Medicine is seeking an Administrative Assistant to provide efficient administrative support for departmental quality, accreditation (ACGME-I), clinical performance indicators and research activities.

Responsibilities

• Provide administrative support for ACGME-I-related matters.
• Provide administrative support for the Program Director and Associate Program Director on Resident matters.
• Provide administrative support for the Periodic Curriculum Review and Academic Quality Statutory Evaluations.
• Provide administrative support for the departmental research activities.
• Provide administrative support for Departmental Clinical Quality KPIs – For this role reports to the Chair of department.
• Any other role regarding departmental quality and residents’ assessments may be required by the Chair, Academic Quality Director and Program Director. 

Requirements

• Diploma in Business Administration or Health Information Management, or Data Sciences or Business Information Technology or equivalent.
• At least 2 years’ experience of directly related experience in administrative work
• Research and Grant Administration would be an advantage.
• Proficiency in office software, learning management platforms, office management systems and procedures.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• Ability to work under pressure and to meet tight deadlines.
• Strong organizational skills with ability to work with minimal supervision.
• Exceptional interpersonal and communication skills both written and verbal communication.
• Ability to independently prioritize work, critical thinking and problem-solving skills.
• Excellent time management and prioritization skills.
• Well groomed, courteous and respectful.
• Ability to maintain confidentiality.