Records Management Assistant

National Council for Children’s Services is hiring a Records Management Assistant III. You will be responsible for organizing, storing, and maintaining important documents and records for the Council, ensuring information is secure and easily accessible. This entry-level role is perfect for diploma holders eager to develop practical experience in records management. If you have a diploma in a relevant field and strong organizational skills, explore how you can contribute to the NCCS by applying to be their next Records Management Assistant.

The National Council for Children’s Services (NCCS) is established under section 41 of the Children Act, 2022 Cap 141, mandated to regulate, coordinate and oversight children’s services in Kenya and advise the Government on all matters thereof.

The Council seeks to recruit qualified and competent staff to fill the following vacant positions.

POSITION: RECORDS MANAGEMENT ASSISTANT III

POST: ONE (1)

TERMS OF SERVICE: PERMANENT AND PENSIONABLE

This is the entry level for Diploma holders and training Grade for this cadre. An officer at this level works under the supervision of a senior officer.

Duties and responsibilities

Duties and Responsibilities entail: –

1. Securing information, documents, files, records and office equipment in a registry/archive;
2. Sorting, classifying and indexing documents for filing;
3. Storage, updating and maintenance of personnel records and    file index;
4. Controlling opening of open, confidential and secret files;
5. Custody and Maintenance of Council’s documents;
6. Planning appropriate office space for records;
7. Ensuring file movement records are updated and maintained; and
8. undertake any other functions as may be lawfully assigned.

Requirements for appointment

For appointment to this grade, the candidate must have: –

1. Diploma in Records Management, Information Management, Information Science, Library Science or any other relevant and equivalent qualifications from a recognized Institution; and
2. Proficiency in computer applications.

Key Competencies and Skills

1. Organizational skills;
2. Communication skills;
3. Record management skills;
4. Interpersonal skills; and
5. Team player.