The National Drought Management Authority (NDMA) is hiring three Supply Chain Management Officers at their HQ on Permanent & Pensionable terms.
NDMA is a State Corporation established under the NDMA Act, 2016. The Act mandates the Authority to exercise overall coordination over all matters relating to drought risk management and to establish mechanisms, either on its own or in collaboration with stakeholders, to end drought emergencies in Kenya.
The Board of the National Drought Management Authority (NDMA) is seeking to recruit competent individuals to fill the following positions within its complement.
Supply Chain Management Officer II-NDMA 8 (3 Positions)
Terms of employment: Permanent & Pensionable
Job Grade NDMA 8
Job Reference NDMA I/V/No. 3/4/2026
Duty Station Headquarters
Other Benefits Leave Travelling Allowance, Medical Insurance Cover, GPA/WIBA/GLA and Pension
Allowances House, Commuter
Basic Salary KES Min 31,740 pm – 47,240 pm
Expected start date: 01/10/2026
Position Summary/Purpose
The Supply Chain Management Function will involve:-
- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management;
- aligning Supply chain objective with overall NDMA objective;;
- undertaking Tender Negotiation;
- disposal of unserviceable, obsolete and surplus stores and equipment;
- carrying out market research and advising the Board on the effect of market forces on the authority needs;
- designing procurement document;
- developing stock Control measures;
- preparing annual rates of purchases;
- evaluating the performance of venders;
- ensuring security and custody of all stores and documents;
- carryout board of survey;
- ensuring security and safeguarding of stores;
- inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement;
- preparation of procurement plans in accordance with budget processes stocktaking and reconciling;
- security, safety, maintenance and proper preservation of stores;
- sourcing of supplies;
- assessing and measuring performance of supplies of goods, works and services;
- maintenance of procurement records;
- conducting market research;
- carrying out internal monitoring and evaluation of stores;
- development and implementation of internal procurement on supply policy procedure manuals;
- carrying out periodic market surveys and research;
- ensuring smooth distribution of inventory;
- management of receipts and issues; and
- verifying orders, invoices and stores accommodation.
Job Specifications
Specific duties and responsibilities will include-
i. Sourcing for goods, works, and services as per the procurement law;
ii. Raising purchase orders for goods and services for approval;
iii. Liaising with suppliers to ensure timely delivery of goods and services;
iv. Maintaining and updating the list of prequalified suppliers;
v. Assisting in preparation of Request for Quotation (RFQ)
vi. Drafting LPOS/ LSOs in line with award decisions
vii. Participating in inspection of Goods, Services and works
viii. Assist in the Preparation and submission of quarterly reports to various institutions
ix. Assist in publishing reports, tenders in the Public Procurement Information Portal (PPIP)
x. Assist in conducting prequalification of suppliers biannually and upload to the ERP and the authority’s website
xi. Assisting in undertaking market surveys to ensure the Authority obtains value for money;
xii. Participating in periodic and annual stock taking
xiii. Timely filling of procurement documents and ensuring safe custody of all procurement records for easy storage and retrieval
xiv. Participating in the opening tenders/ quotations
xv. Participating in the disposal of stores and equipment; and
xvi. Complying with the Procurement Act and Regulations
Person Specifications
For appointment to this grade, a candidate must have:
i. Bachelor’s Degree in Procurement & Supplies Management, Business Administration (supplies/procurement option), or other relevant field from a recognized institution;
ii. Proficiency in computer applications
iii. Member of a professional body, either KISM or CIPS
iv. Certified Supplies Practitioner by KISM
v. Fulfill the requirements of Chapter Six (6) of the Constitution.
