Swahili Coast Farms is looking for an Administrative Assistant to join us on the coast of Gazi Bay.
If you’re organised, driven, and want your 9-to-5 to actually mean something this one’s for you.
You’ll be the backbone of our little-big operation, keeping things running as we scale up oyster farming, reef restoration, and community impact on the Kenyan coast.
Reports to: Chief Executive Officer
ABOUT US
Swahili Coast Farms is a start-up mariculture company farming gourmet pacific oysters. The farm is located in Gazi, a 30-minute drive from beautiful Diani beach, and about 1km south of Chale Island. We are social enterprise that works with Gazi community to build a profitable sustainable aquaculture venture – we are equally about profit as we are about social and environmental impact. Our main revenue stream is oyster sales but we also organize farm tours which bring in tourists and oyster enthusiasts. We are scaling fast and this means we need to get organized.
ABOUT THE ROLE
As our Admin Assistant, you will be the organizational backbone of the business. You will keep our operations running smoothly, support the rest of the team, ensure our records, communications and processes are always in order. This role is for someone who is highly organized, proactive, and can thrive in a startup environment.
KEY RESPONSIBILITIES
- Manage day-to-day administrative operations of the farm office
- Maintain organized filing systems for farm records, contracts, permits and correspondence
- Maintain office stock equipment, assets and consumables
- Monitor attendance and work of casual employees and other contract staff
- Liaise between farm staff, management, suppliers and clients
- Support basic bookkeeping, petty cash management, and expense tracking
- Ensure farm licenses, permits and certifications are up to date
- Manage farm tour bookings, welcome guests and ensure their comfortability
IDEAL CANDIDATE
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field
- At least 2 years of experience in an administrative role
- Proficient in Microsoft Office and Google Workspace
- Honest, reliable and discreet when handling confidential information
- Autonomous
- Excellent communication, networking and interpersonal skills.
- Highly organised, detail oriented, good at prioritization and attentive to details
WHAT WE OFFER
- Competitive salary and benefits
- Career growth in a pioneering, innovative business
- Opportunity to shape the oyster business in Kenya and beyond
- Work with a passionate, mission – driven team in the blue economy
