Strathmore University are hiring a Store Administrator in Nairobi.
The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly.
Department: Procurement Department
Reporting to: Inventory and Stores Manager
Duties and Responsibilities
Receiving Goods
- Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
- Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
- Posting all received invoices into the management system daily.
- Generate a Good Received Note (GRN) and attach it to the invoices as required.
Issuing Goods
- Receive approved internal orders for goods at the store and issue as required at the specified times.
- Issue Goods from the store as per the approved internal orders
- Replenish supply inventories following the established guidelines of the company
- Monitoring stock levels
Record Keeping
- Post all the stock data into the system/s as required and prepare the required reports at the specified times
- Facilitate the monthly stock taking exercise and report accordingly as required
- Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy
Administration
- Ensure that the Warehouse and/or store comply with OSHA requirements.
- Collect, analyse and report to the Procurement Manager on customer feedback on stores’ services and suggestions.
- Ensuring other store officers keep proper record and update inventory on time.
- Working closely with the procurement department to facilitate purchases and disposal of excess or obsolete stock items.
Operations
- Keep the stores and warehouse clean, organized and free from any hazards.
- Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
- Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.
Minimum Academic Qualifications
- Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
- Professional qualifications in procurement.
Experience
At least 2 years of experience in procurement.
Competencies
- Demonstrated ability to independently resolve complex problems in a timely manner
- Outstanding Written and Verbal Communication
- Strong Planning and Organizational Skills
- Interpersonal Skills
- Negotiating Skills
- High level of Integrity