HR & Admin Assistant at PAIX Data Centres

PAIX Data Centres are hiring an HR & Admin Assistant at PAIX Kenya in Nairobi to co-ordinate day to day operations and provide technical expertise.

Responsibilities

• HR Metrics and Reporting
  • Assist in updating and maintaining HR records, including headcount, recruitment data, and performance metrics
  • Keep organizational charts updated and accurate
  • Ensure HR databases reflect current staff details
• Recruitment and Onboarding
  • Support recruitment activities by posting job advertisements, scheduling interviews, and conducting reference checks
  • Assist in preparing onboarding schedules and conducting orientation sessions for new employees
  • Help ensure new hires are introduced to company policies and procedures
• Payroll and Benefits
  • Provide payroll administrators with necessary updates related to employee changes
  • Assist employees with payroll or benefits-related queries
  • Support the administration of benefits programs such as medical insurance and pensions
• Attendance Management
  • Monitor and update employee attendance records and address any discrepancies
• Performance Management
  • Help with recording performance data and supporting the performance appraisal process
  • Assist in coordinating performance improvement plans when needed
• Employee Relations
  • Act as a point of contact for basic employee inquiries and escalate issues as necessary
  • Help organize events and activities to promote a positive work culture
• HR Administration
  • Assist with travel arrangements, including visas and accommodations, for staff and visitors
  • Prepare employee documentation such as contracts and offer letters
• Compliance
  • Support compliance with labour laws and HR policies by ensuring proper documentation and record-keeping
• Learning and Development
  • Help identify training needs and assist in organizing training programs
  • Support in tracking the success of training activities
• Filing and Documentation
  • Maintain organized employee files and HR documents for easy access and auditing
• Perform any additional duties assigned by your Line Manager
• Assist in any other activities that may be required to help your colleagues, from time-to-time

Requirements

• Bachelor's degree in Human Resource Management, Business Administration or a related field.
• 1-2 years of relevant experience in an HR or administrative role.
• Good understanding of HR practices, procedures and employment laws.
• Proficiency in Microsoft Office; experience with HR information systems is an added advantage.

Key Skills

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and HR systems (added advantage)
• Ability to maintain confidentiality and handle sensitive information
• Attention to detail and accuracy
• Ability to multitask and work under supervision
• Strong teamwork and adaptability skills
• Willingness to learn and grow in HR

Deadline: Tuesday, November 10, 2026

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