HR and Administration Assistant

AA Kenya is the leading mobility service provider in Kenya with over 60 branches in all major towns countrywide. We provide mobility solutions including driver training programs, vehicle inspection and valuation, technical training on defensive driving, guidance on vehicle running costs through AA mileage rates, and issuance of international driving licenses and car passports, among other mobility offerings. AA is the only authorized issuer of international driving licenses and car passports in Kenya. Internationally, AA is a member of the Federation Internationale de l’Automobile (FIA), the world motoring body that represents over 100 million motorists and their families.

HUMAN RESOURCE AND ADMINSTRATION ASSISTANT​ 

Key Responsibilities

• Maintain accurate and up-to-date human resource files, records, and documentation.
• Answer frequently asked questions from employees relative to standard policies, benefits, hiring processes among others.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provide clerical support to the HR department.
• Respond to general day to day HR queries addressed to the team from staff.
• Handle HR Communication by ensuring proper filing and dispatch of letters and other forms of communication.
• Maintain an up-to-date employee grievance log.
• Onboard and offboard employees to the pension scheme, medical cover and other schemes provided by the employer.
• Support the recruitment process by preparing interview packs for panelists.
• Maintain and enforce annual staff leave schedules to reduce leave liability.
• Ensuring office repairs and maintenance are done in a timely manner.
• Support new employees’ induction program and general training programs, by handling logistics and provision of utilities for facilitators and trainees.
• Liaise with NITA to ensure all requests and claims are submitted and reimbursements paid.

Minimum job requirements

• Diploma/ Bachelor’s Degree in Human Resource Management or a related field.
• At least two (2) years’ experience in a similar position.
• Must be an active member of IHRM ad in good standing.

Desired skills and abilities

• General Office administration skills.
• Organizational skills and the ability to understand detailed information.
• IT and numeracy skills, with strong Microsoft office proficiency.
• Interpersonal skills to form effective working relationships with people at all levels.
• Integrity and approachability
• Ability to compile and interpret statistical data and communicate it in a professional and understandable manner.
• Ability to handle confidential information with professionalism