Finance and Administration Intern

Kenya Water and Sanitation Civil Society Network (KEWASNET) is looking for an intern to support with its Finance and Administration Function in Nairobi.  The Finance and Administration Officer & works closely with the Financial Accountant for 3 Months (Renewable).

ORGANIZATIONAL BACKGROUND

The Kenya Water and Sanitation Civil Society Network (KEWASNET) is a legal non-governmental and non-profit membership organization incorporated in August 2007 under the Non-Governmental Organizations (NGO) Act. The network is an organization set within the overall national strategy of encouraging networking, collaboration and corporation of Civil Society Organizations (CSOs), Private Sector Organizations, individuals and others who elect to join the network. It envisions: ‘A Kenya where Universal, Sustainable and Equitable Access to Safe Water, Sanitation and Hygiene is realized by all’. Its mission is “To Enhance Political Will and Collective Development Capacity, and Mobilize Resources for transformational Change in WASH Governance & WRM’.

The membership is drawn from CSOs working towards the improvement of water governance, WASH service delivery, water resource management (WRM), and efficiency in the water sector. The overall purpose of the network is to influence the policy environment to ensure Kenyans have access to affordable and safe water and sanitation services in a sustainable context.

PURPOSE AND SCOPE OF THE INTERNSHIP

The internship aims to provide the intern with hands-on experience in Financial Management and Administrative Operations while supporting the organization’s Finance and Administration Department. The intern will be expected to provide efficient and effective accounting, bookkeeping and admin support services in helping the overall sound implementation of the functions of the Secretariat.

Specific duties and responsibilities

Book keeping & Accounting

• Matching & analyzing payment documents
• Support in preparing payment vouchers
• Support in keeping records for stationery and office consumables

Office Administration Operations and Asset Management

• Archive financial information; filing payment vouchers systematically and other documents in their respective files
• Arrangement of the store
• Support in various office administration duties as assigned
• Periodic review& reporting of the condition of assets, verification and updating the asset register

Reconcile vendor statements

• Assessing accuracy and completeness documents
• Support preparing cashbooks
• Supporting conducting periodic asset inventories and records reconciliation

Support grant reporting & preparations

• General support including document reviewing, budget analysis and project information and communication as may be advised
• Delegation or sharing of duties with others as necessary

PERSONAL QUALITIES, QUALIFICATIONS AND EXPERIENCE

a) Essential

• Degree in accounting/ finance or CPA (On going) preferably a final year student or recent graduate in Finance, Accounting, Business Administration, Economics
• Basic Knowledge of Accounting principles and Financial Documentation
• Fluent in oral and writing English (Scored at least a B+ in KCSE or Equivalent)
• Exceptional analytical skills (scored at least a B+ in Mathematics- KCSE)
• Experience or Coursework in Asset Management is an Added Advantage
• Strong proficiency in MS Excel and computer literate

b) Skills and Knowledge

• Understanding of the generally accepted accounting principles
• Flexible, effective team work and interpersonal skills, good communication skills
• Strong organizational, communication, and Time-Management Skills
• Good Analytical Skills with attention to Detail and Accuracy

c) Attitudes and qualities

• Flexible, team player and honest with unquestionable integrity
• Well organized, neat, systemic, accountable, responsible and punctual
• Good personal grooming & personal presentation
• Willing to work long and irregular hours, shift duty and on public holidays as required
• Ability to work Independently and meet deadlines
• Discreet and ability to handle confidential Information
• Represent the organization in a professional and congenial manner in person, telephone conversations, and in written correspondence