Procurement and Disposal Officers

Central Bank of Kenya has an openings for Procurement and Disposal Officers in Meru, Nyeri and Kisii. CBK seeks a diligent professionals ready to elevate the acquisition of essential goods and services, strictly adhering to Kenyan public procurement regulations. This key role demands relevant experience, ideally within a public sector environment, mastery of tender coordination, and robust contract management capabilities. If you couple a relevant degree and CIPS qualification with exceptional organizational drive and a commitment to integrity, step forward to shape critical operational success within our growing institution.

Job Purpose

The Procurement Officer is responsible for the procurement of goods and services in the Bank in adherence to the Public Procurement and Disposal Act.

Roles and Responsibilities

Strategic Responsibilities

1. Procurement of goods and services required by the various business units at the Branch
2. Prepare annual branch procurement plan in line with the approved budget

Technical and Operational Responsibilities

1. Generate request for quotations (RFQs) and prepare tender documents where applicable, after obtaining specifications for required goods and services.
2. Maintain and update regularly, a database of prequalified suppliers.
3. Monitor contracts to ensure implementation in accordance with the terms and conditions thereof and ensure renewal upon expiry.
4. Co-ordinate receiving and opening of tender documents/RFQs.
5. Co-ordinate evaluation of tenders, quotations, and proposals.
6. Oversee reconciliation of physical stock with the stock in the system.
7. Provide essential support to the secretariat for tender opening and evaluation committee.
8. Any other assigned roles and responsibilities.

Qualifications

1. Bachelor’s Degree in Procurement, Supply Chain Management, Commerce, Accounting, or related discipline from a reputable university.
2. Professional qualification in Procurement e.g., CIPS
3. At least two (2) years’ working experience in the procurement office of a public body or institution.

Technical Competencies

1. Good understanding of laws and regulations governing public procurement and public finance management.
2. Strong communication, report writing and presentation skills.
3. Project management skills.
4. Supplier management skills including ability to review and implement Service Level Agreements.
5. Contract management skills.
6. Negotiation skills.
7. Organizational and administrative skills.

Behavioral/ General Competencies

1. Planning and organization – Ability to organize work, set priorities, and determine resource requirements; determine short or long-term goals and strategies to achieve them; coordinate with other stakeholders or part of the organization to accomplish goals.
2. Quality orientation – Ability to check work to ensure accuracy. Adopt a disciplined approach to work and drive for closure, results, and success.
3. Communication & information sharing -Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.
4. Professionalism, work ethic & integrity – Ability to convey a high level of excellence and competence on delivery of duty.
5. Collaboration and teamwork – Ability to work collaboratively within a group of people to achieve a common goal.
6. Accountability and professional development – Ability to take and accept responsibility and outcome thereof in an open and transparent manner.
7. Customer focus – Ability to demonstrate concern for the expectations of customers and prioritize them as well as convey realistic expectations to both internal and external customers.
8. Resilience – Ability to withstand operational challenges and maintain momentum.
9. Emotional intelligence – ability to manage emotions in a mature and composed manner.