Office Assistant

Join the Kenya Medical Research Institute as an Office Assistant in Kisumu. If you possess exceptional organizational habits and are eager to launch your career in vital public health initiatives, this one-year renewable contract offers an exciting chance for motivated, entry-level Kenyan professionals to make a tangible difference.

Background Information

The Kenya Medical Research Institute, Centre for Microbiology Research- Research Care and Training Program (KEMRI, CMR), in collaboration with Merck Sharp & Dohme LLC (MSD), is conducting Phase 3 HIV treatment and prevention clinical trials at our Clinic located in Lumumba Sub-County Hospital, Kisumu. The trials have the following vacancies:

OFFICE ASSISTANT (1 Position) KMR/9

Reports to: Study Administrator
Location: KISUMU
Duration: 1 year Renewable Contract

Duties and Responsibilities:

1. Clean and sanitize clinic rooms, offices, restrooms, and common areas daily.
2. Maintain cleaning equipment and supplies, and report any shortages or malfunctions. Dispose of waste and ensure proper segregation of recyclable and non-recyclable materials.
3. Ensure compliance with infection control and hygiene standards.
4. Deliver documents, packages, and supplies to designated locations within and outside the clinic. Run errands as assigned by management to support daily operations.
5. Assist with setting up rooms for meetings, training sessions, or events.
6. Perform minor maintenance tasks, such as replacing light bulbs or reporting repair needs.

Required Qualifications:

1. Minimum of secondary education.
2. Tertiary college certificate holder is highly desirable

Required Experience:

1. Previous experience in administrative assistants’ roles is preferred.
2. Experience working in a healthcare or research setting is a plus.

Desirable Qualities:

1. Strong attention to detail and cleanliness.
2. Ability to follow instructions and work independently.
3. Good time-management and organizational skills.
4. Basic communication skills in English is required.
5. Reliable, punctual, and hardworking.
6. Willingness to learn and adapt to clinic protocols.
7. Willingness to undergo training on clinic hygiene and safety protocols.
8. Flexibility to work occasional evenings or weekends, if required.
9. Good Clinical Practice (GCP) and Human Subject Protection (HSP) certification

Terms of employment: This is a one (1) year contract, renewable subject to availability of funds, with a probation period for the first 3 months.