Purchasing & Stores Assistant

Industry: Hospitality (Hotel)
Location: Nairobi
Gross Pay: 30k
Availability: Immediately

Job Purpose

To support efficient hotel operations by coordinating purchasing activities, managing stores inventory, and ensuring accurate stock control and cost accountability using MICROS systems.

Key Responsibilities

• Assist in sourcing, purchasing, and timely delivery of hotel supplies including food & beverage, housekeeping, maintenance, and general stores items
• Raise and process purchase requisitions, purchase orders, and goods received notes (GRNs) in MICROS
• Maintain accurate inventory records in MICROS, ensuring real-time stock updates
• Receive, inspect, and verify delivered goods against purchase orders and supplier invoices
• Issue stock to departments following approved requisitions and par stock levels
• Conduct regular stock counts, spot checks, and month-end inventory reconciliations
• Monitor stock levels to avoid shortages, over-stocking, wastage, or pilferage
• Liaise with suppliers on pricing, delivery schedules, and quality issues
• Support cost control initiatives in line with hotel policies and budget guidelines
• Maintain proper documentation, filing, and audit trails for all purchasing and stores transactions
• Ensure compliance with hotel SOPs, food safety, hygiene, and internal control procedures

Qualifications & Experience

• Diploma or Certificate in Purchasing & Supplies Management, Procurement, Stores Management, or a related field
• Minimum 2 years’ experience in a hotel or hospitality environment
• Hands-on experience using MICROS inventory and purchasing modules (mandatory)
• Knowledge of food & beverage store controls will be an added advantage