Records Management Officer

As a Records Management Officer II, you’ll dive into implementing vital records procedures, digitizing documents, and maintaining organized filing systems.

Agriculture and Food Authority is seeking to competitively recruit qualified Kenyan professionals to fill the under listed positions on permanent & pensionable terms for positions:

RECORDS MANAGEMENT OFFICER II, GRADE AFA 8 (1 VACANCY)

This is the graduate entry level. An officer at this level will work under guidance of a senior officer. Duties and responsibilities will entail:-

Job Responsibilities

(i) Implementing records management procedures, guidelines and regulations at the Authority;
(ii) Digitizing documents for circulation and archiving;
(iii) Implementing and maintaining a standard records referencing and filing system, in line with standard practice;
(iv) Sorting, classification, indexing, arranging, storing of records and circulating files;
(v) Maintaining information, documents, files and office equipment in the registry/archives;
(vi) Opening of new, and maintenance of confidential and secret files and updating file index;
(vii) Circulating files and documents timely;
(viii) Updating file and document movement records;

Person Specifications

For appointment to this grade a candidate must have:

(i) Bachelor’s degree in any of the following disciplines- Records Management, Information Management, Information Science, Library Science, Office Management, Business Administration or a relevant and equivalent qualification from a recognized Institution;
(ii) Proficiency in computer applications; and
(iii) Shown merit and ability as reflected in work performance and results.

ADDITIONAL INFORMATION

Shortlisted candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing; Police Clearance Certificate from the Directorate of Criminal Investigations; Clearance Certificate from the Higher Education Loans Board; Tax Compliance Certificate from the Kenya Revenue Authority; Clearance from the Ethics and Anti-Corruption Commission; Report from an Approved Credit Reference Bureau; and clearance from Commission for University Education for degrees obtained outside Kenya.