Green Heart is hiring an Administrative Assistant to be based in Kilifi.
Green Heart is East Africa's leading regenerative eco-town — a walkable community built in harmony with nature. We're looking for an Administrative Assistant to keep it all running: the careful, behind-the-scenes work that lets the rest of us build.
We like to do things a little differently — so this application is the first step of the role. Attention to detail is the heart of the job; please read each question carefully and follow the instructions exactly.
Where this role fits
Build town, build trust — that starts with the details
Trust is earned on the ground: in supplies that never run out, files that are always where they should be, deadlines met before they fall due, and confidences kept. As our Administrative Assistant, you're the quiet engine behind all of it — across the office, show home, pump house, and solar power plant. It's detail work, done with intention. And it matters.
Office & Facilities - Keep things stocked & running
Supplies and consumables in stock, equipment repairs coordinated, parcels handled, and travel & accommodation booked to policy.
Systems - Keep records clean
Daily data entry across Google Drive and Notion, new-hire and exit folders, internal trackers kept current — and filing errors flagged, not buried.
Logistics & Calendar - Keep the team on schedule
Book all-staff and organization meetings, follow up on action points, and schedule reviews and events.
Land & Compliance - Keep the paperwork tight
Maintain land transaction files, chase signatures, track compliance deadlines, handle petty cash and procurement documents, and support work-permit renewals.
People Operations - Support the team
Recruitment logistics, onboarding setup, leave tracking, staff events, and distributing HR communications.
What success looks like
Nothing falls through the cracks
Supplies never run out unexpectedly, files are where they should be, deadlines are tracked early, and confidential information is handled with discretion. You spot what needs doing before being asked.
What we're looking for
You might be a great fit if you…
- Have 1–2 years in an admin, procurement, or office-support role (preferred, not absolute — strong juniors welcome).
- Are highly organized, and work with intention and real attention to detail.
- Are comfortable with Google Workspace (Drive, Calendar, Docs, Sheets) and Notion.
- Write and speak clear English and Swahili.
- Prioritize well and hit deadlines reliably.
- Are discreet and trustworthy with confidential information.
- Stay calm and reliable under pressure.
- Are eager to learn and grow with a community that's still being built.
What we offer
Competitive pay
Competitive salary and benefits, commensurate with experience.
Room to rise
A genuine “grow-with-us” role on a small, ambitious team building something lasting.
Real purpose
Be part of a regeneration movement, not just a transaction. Regeneration is contagious.
On the coast
Full-time and on-site in Kilifi — amid 70% green space, with community, art and events on the doorstep.
Karibu — we'd love to hear from you.
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