Finance & Administration Assistant at Children’s Mission Africa Trust

Children’s Mission Africa Trust is hiring a Finance & Administration Assistant in Nairobi.

About us

Children's Mission Africa Trust (CMA) is a trust registered in Kenya as the regional office of Skandinaviska Barnmissionen (Children's Mission- Sweden) to monitor and advise programs funded by them across the African continent. CMA does this by providing technical and financial support to 11 partner organizations across 9 countries in Africa. CMA envisions a continent where families live in dignity.

Title: Finance & Administration Assistant
Contract period: 5 months

The Finance and Administration Assistant will provide support for the organization's finance, procurement, and administrative functions during a maternity leave cover period. The role encompasses the day-to-day financial operations, statutory compliance, payroll processing, procurement coordination, and general office administration, while ensuring adherence to organizational policies and procedures.

This position is ideal for a proactive, detail-oriented finance professional who is able to work independently, maintain high levels of accuracy, and support operational continuity within a small, dynamic team.

Key Responsibilities

Finance & Accounting

• Process and accurately post financial transactions in the accounting system.
• Support payment processing and maintain proper supporting documentation.
• Prepare bank reconciliations and support banking processes.
• Process staff cash advances and maintain related records.
• Support payroll preparation, and accurate remittance of statutory deduction PAYE, SHIF/SHA, NSSF, Housing Levy and other obligations.
• Maintain and update the asset register.
• Support preparation of financial reports and audit schedules.
• Monitor and reconcile petty cash.
• Upload the approved budgets to the accounting system.

Procurement & Administration

• Support procurement processes in line with organizational policies.
• Maintain proper filing systems for finance, HR and administration records.
• Coordinate logistical arrangements for meetings, travel, and office activities.
• Support office administration and reception management.
• Support office insurance and related administrative renewals.
• Maintain an organized and conducive office environment.
• Take minutes during staff meetings and share action points.
• Handle office correspondence, phone engagements and general administrative support.
• Support in staff welfare courses.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Commerce or related field.
• CPA Part II minimum.
• Minimum 2 years' relevant experience in finance and administration.
• Experience in NGO or donor-funded environments is an added advantage.
• Experience in payroll processing, reconciliations, and statutory compliance.
• Experience using QuickBooks accounting system and familiarity with Microsoft 365 platform.

Competencies

• High level of integrity and confidentiality.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently and meet deadlines.

Apply for this vacancy

Deadline: Tuesday, July 14, 2026

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