Stratostaff EA Limited client, a leading insurance company in Kenya, is seeking a Registry Clerk to manage and safeguard company records, ensuring information is accurate, well-organized, and easily accessible to authorized personnel. This role is critical in supporting efficient operations, compliance, and overall information management within the organization.
ROLES AND RESPONSIBILITIES
- Trace, retrieve, and securely store documents, ensuring safety and accessibility.
- Organize, archive, and maintain records in accordance with established filing and classification systems.
- Create and update indexes for all files to facilitate easy retrieval.
- Monitor and track file movements, maintaining accurate records of their status.
- Respond promptly to internal requests for information and provide access to archived records.
- Maintain an efficient, structured, and accessible archive system to support smooth organizational operations.
- Assist in improving filing and records management processes.
SKILLS AND COMPETENCIES
- Excellent communication and interpersonal skills, with the ability to interact effectively across teams.
- Strong organizational and time-management abilities to handle multiple tasks efficiently.
- Attention to detail and accuracy in managing records and documentation.
- Problem-solving and analytical skills to resolve filing or retrieval issues.
- Proficiency in MS Office (Word, Excel, Outlook) and other relevant office applications.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Initiative and self-motivation to ensure records systems are up-to-date and efficient.
QUALIFICATIONS AND EXPERIENCE
- Degree in Library and Information Science.
- Diploma in Records Management, Information Studies, or a relevant field; relevant technical training or part qualification in a professional field is an added advantage.
- Up to 2 years of relevant work experience in records or information management.