Office Administrative Assistants

The Kilifi County Public Service Board wishes to recruit competent and qualified persons to fill the following positions.

DEPARTMENT OF LANDS, ENERGY, HOUSING, PHYSICAL PLANNING & URBAN DEVELOPMENT

OFFICE ADMINISTRATIVE ASSISTANT JG ‘G’ (10 Posts) REF. ADVERTS/4/2024/2

Duties and Responsibilities:

Duties and responsibilities will entail: –

• Taking oral dictation;
• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors and clients;
• Handling telephone calls;
• Coordinating schedules of meetings and appointments;
• Ensuring security of office records, equipment and documents, including classified materials;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Managing petty cash;
• Monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office;
• Coordinating travel arrangements;
• Handling customer inquiries and complaints; and
• Any other duty assigned.

Requirement for Appointments

• Kenyan Citizen;
• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution; and
• Craft certificate in Secretarial Studies from the Kenya National Examinations Council (KNEC).
  OR
• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
  • Shorthand II (80 w.p.m.);
  • Typewriting III (50 w.p.m.)/ Computerized Document Processing III;
  • Business English II/ Communications I;
  • Commerce II;
  • Office Practice II;
  • Office Management III/ Office Administration and Management III;
  • Secretarial Duties II; and
  • Certificate in computer applications.