Internship Opportunities

The Co-operative University of Kenya (CUK) is a Public University established under The Universities Act 2012. CUK is located in Karen, approximately 20km from Nairobi City Centre, in a conducive environment for academic engagement and learning.

The University provides training and innovative higher education for students from diverse backgrounds and experiences. CUK augments its full-time teaching with industry-relevant skills
through the engagement of Adjunct teaching staff.

The Co-operative University of Kenya invites applications from suitably qualified and experienced persons with excellent credentials to fill Internship positions as follows:

REQUIREMENTS FOR THE POSITIONS

Applicants should meet the following requirements:

i. Be unemployed Kenyan graduates from recognized training institutions;
ii. Must have completed degree/diploma programmes and have not been exposed to work experience related to their area of study;
iii. Be graduates of degree/diploma programmes for whom internship is a requirement for registration by their respective professional bodies;
iv. Should not have retired or exited from formal employment; and
v. Has never benefited from a similar programme.

1. Human Resource Intern – CUK/HR/INT/5/25 (3)

Qualification: Bachelors Degree in Human Resource Management from a recognized or accredited Institution.

Duties and responsibilities

In liaison with the Principal Human Resource Manager:

i. Handling routine correspondences in the department;
ii. Updating staff data on the internal Human Resource Management System;
iii. Processing staff appraisal and staff leave;
iv. Providing secretariat services to various university committees
v. Organizing staff training sessions and activities;
vi. Summarizing applications for shortlisting and interviews;
vii. Confirming vacancy positions against the approved establishment;
viii. Drafting internal and external adverts for staff;
ix. Monitoring staff performance and attendance;
x. Enforcement of disciplinary procedures.

2. ICT Intern – CUK/ICT/INT/5/25(1)

Qualification: Bachelor’s Degree/Diploma in IT or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Work closely with the applications team, network team, and technical team towards effective user support in the University;
ii. Perform routine maintenance of IT resources both software and hardware in the assigned departments/sections including software and hardware upgrades;
iii. Assess user needs and train them to be better able to respond to their user environment;
iv. Implement security measures on data, software applications and hardware at the user workstations and sections;
v. Train users on appropriate security measures for the protection of data and information, its privacy and confidentiality.

3. Library Assistant Intern – CUK/LIB. ASSIST/INT/5/25 (1)

Qualification: Bachelors degree in Library and Information Studies or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Check out materials, issue library cards, and assess fees and fines
ii. Check-in and distribute materials, and shelve them
iii. Help patrons find materials, use computers, and participate in programs
iv. Prepare and maintain reports, records, and files
v. Manage the storage of materials and back files
vi. Assist with the daily upkeep of the library
vii. Manage the service desk when a supervisor or senior staff member is not present.

4. Intern Legal Services – CUK/LS/INT/5/25 (1)

Qualification: Bachelors Degree in Law or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Managing cases on behalf of the university, including preparing briefs, preparing witnesses, and attending court;
ii. Preparing legal opinions and reports, researching statutes and rulings, and collecting data  for legal research;
iii. Preparing draft policy papers, ensuring compliance with relevant statutes and regulations, and promoting compliance with the Universities Act;
iv. Maintaining an efficient record management system, including filing, updating registers, and digital archiving; and
v. Conducting legal awareness and education for staff.

5. Records Management Intern – CUK/RM/INT/5/25 (4)

Qualification: Higher Diploma/ Diploma in Records Management or Diploma in Business Information Technology or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Security of files and documents;
ii. Renewing file covers;
iii. Ensuring proper handling of documents;
iv. Pending correspondence and bring-ups;
v. Receiving and dispatching letters;
vi. Maintaining related registers; and
vii. Preparing disposal schedules and disposing of closed files in accordance with relevant Government Regulations.

6. Secretary/ Office Administrator Intern – CUK/SEC/ADMN/INT/5/25 (1)

Qualification: Bachelors degree/ Higher Diploma/Diploma in secretarial studies or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Acting as a receptionist and meeting and greeting clients;
ii. Answering all calls, taking messages and handling correspondence;
iii. Liaising with relevant organizations and clients as required;
iv. Typing, filing, maintaining diaries and collating reports;
v. Organizing and servicing meetings (producing and taking minutes);
vi. Managing databases; and
vii. Supervising subordinate staff.

7. Marketing Intern – CUK/MRKT/INT/5/25 (1)

Qualification: Bachelors Degree in Marketing or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Assist in Formulation and execution of marketing plans in liaison with Incharge Marketing through marketing activations;
ii. Assist in the timely development, processing and dispatch of marketing materials such as brochures, flyers, posters and cards to the user units;
iii. Assist in the generation of live leads and make follow-ups to be able to convert them into business;
iv. Assist in the evaluation of marketing activities to measure their effectiveness;
v. Assist in the coordination of internal marketing activity schedules to avoid overlap and ensure proper planning and facilitation;
vi. Assist in the preparation of monthly marketing reports on all marketing activities that have been implemented and keep records of the same;
vii. Assist in the development and implementation of plans aimed at strengthening relationships with the media organizations to ensure the most effective messaging and positioning of the CUK Brand;
viii. Assist in undertaking marketing activities using digital platforms such as websites, Facebook, twitter, LinkedIn, Instagram, and Google ads and provide social media performance monitoring reports to enhance planning for future -marketing activities.

8. Graphics Design Intern – CUK/GD/INT/5/25 (1)

Qualification: Diploma in Graphic Design or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Assist in developing creative graphic designs for print and online media. This will include, direct mail-shots, social media graphics, posters, flyers, brochures and other marketing and communication materials as needed;
ii. Receive and execute briefs (both internal and external) ensuring high-quality creatives within the expected timelines;
iii. Effective manage work-flow to meet design deadlines for all creatives required;
iv. Manage resources within the section effectively;
v. Constant research of various design concepts to ensure fresh and innovative creatives for all marketing and communications needs;
vi. Participate in the development of a media/photo library to service all creatives both internal and external;
vii. Archive and backup all creatives effectively and promptly; and
viii. Ensure that a daily log of incoming and executed design jobs is well-kept.

9. Communication Intern – CUK/COMM/INT/5/25(1)

Qualification: Bachelors Degree in communication or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Documenting and capturing activities and achievements and showing the impact of the activities through photography;
ii. Assisting in editing, formatting, and proofreading documents;
iii. Assisting in organizing and branding events and activities;
iv. Assisting in packaging information for social media accounts.
v. Participating in activities organized by the University and writing articles for dissemination;
vi. Maintaining a gallery of images (photos/graphics).

10. Data Officer/ Administrative Assistant Intern – CUK/DO/ADMIN.ASSIST/INT/5/25 (1)

Qualification: Bachelors Degree in Information Technology/Statistics/Social Science or a related field from a recognized or accredited Institution.

Duties and responsibilities:

i. Oversee the University’s main data systems including the MIS, assessment tracking systems, and reporting dashboards;
ii. Ensure valid, accurate, and complete data is entered into these systems in a timely manner;
iii. Perform daily, weekly, and monthly checks on the data integrity;
iv. Develop and document data policies, procedures, standards, and data dictionary;
v. Continuously improve data processes and systems;
vi. Produce detailed data reports and analysis for the UMB;
vii. Assist Schools and departments in building their capacity to extract and analyze data;
viii. Advise the UMB on interpreting data reports to inform decision making;
ix. Provide training to staff on using University data systems and understanding reports;
x. Respond to staff queries regarding data access, interpretation, quality, etc.;
xi. Work with IT team on user access, rights and integration of data systems;
xii. Support departments in creating customized Excel/Google sheet mark sheets, reports and dashboards to analyze subject-specific data;
xiii. Ensure CUK data practices comply with all relevant regulations and policies around data protection, privacy, retention, etc.;
xiv. Submit timely returns and required data files to the, for internal use and for other external bodies (CUE, KUCCPS, TVETA, KNQA, MOE etc) as requested;
xv. Participate in relevant professional development on data and reporting best practices;
xvi. Work constructively with stakeholders across the CUK to promote the value of high-quality, ethical data use;
xvii. Stay updated on technological advancements in education data systems;
xviii. At appropriate times, support the exams officer, school timetabler and other members of the school’s admin team;
xix. Perform any other duties related to the role.