Land Records Management Assistant

The GoK State Department for Lands and Physical Planning is actively seeking a motivated Land Records Management Assistant III to join their Nairobi team. This crucial entry-level role is perfect for ambitious Kenyan diploma holders in fields like Law, ICT, or Records Management ready to launch a public service career focused on meticulous land administration. Successful candidates will execute core responsibilities involving the precise handling, booking, retrieval, and archival of vital land registration and search documents, ensuring the integrity and efficient flow of critical departmental records under expert mentorship.

Requirements for Appointment:

For appointment to this grade, a candidate must have a Diploma in any of the following disciplines:- Law, Information Communication Technology (ICT), Management Information Systems (MIS), Records Management/ Records and Archives Management, Information Science, Business Information Technology, or equivalent and relevant qualifications from a recognized Institution.

Duties and Responsibilities

This is the entry and training grade for diploma holders. An officer at this level will be under the supervisions and guidance of a senior and experienced officer. Duties and responsibilities at this level will include:-

(i) receiving and booking documents for land registration;
(ii) receiving and booking land searches;
(iii) receiving land registration related documents emanating from other Departments and MDAs;
(iv) receiving application documents of stamp duty payments;
(v) retrieving and matching registration documents;
(vi) retrieving and archiving parcel files;
(vii) dispatching registered and rejected documents and searches to the clients; and
(viii) storing and preserving land records