Administrative Internship

GIZ Kenya is hiring an Administrative Intern in Nairobi. You will assist administrative staff with tasks like organizing documents, supporting finance and procurement processes, and helping with event logistics. If you have a bachelor’s degree in a related field, strong English and Swahili skills, and are proficient with MS Office, we encourage you to apply. Support sustainable development by joining GIZ Kenya’s CLAP project team.

GIZ Kenya is the German Agency for International Cooperation, acting on behalf of the German Government to support sustainable development in Kenya since 1975. Based in Nairobi, it partners with Kenyan authorities, private sector, and civil society to improve living conditions through projects focused on economic development, agriculture, renewable energy, and governance.

Administrative Intern – Climate Sensitive Agriculture & Pastoralism in Northern Kenya (CLAP)

The Administrative Intern is responsible for supporting the administrative staff of the Cluster in the Nairobi office. The responsibilities will include filing, internal meetings organization, administrative support in the finance office, amongst other duties.

Tasks

• Support with filing contracts and Cluster documents as per GIZ filing rules.
• Support in handling programme inventory
• Support in flight procurements and bookings
• Support in documentation to follow up for receivables and payables
• Support in ensuring the accounting vouchers are complete, accurate and are confirmed for material correctness before payment and forwarding for booking.
• Support in the audit/IC (Internal Control) preparation
• Support in the procurement of goods and services process.
• Support in market research for procurement contracts
• Assist with logistical organization and coordination of project’s events and workshops.
• Any other tasks assigned

Qualifications

• Minimum bachelor’s degree in administration or equivalent in a relevant field (Procurement, public administration, project management, business administration, finance etc.).

Professional experience

• Fluency in written and spoken English and Swahili
• Good analytical, communications and interpersonal as well as intercultural skills

Additional competence

• Teamwork
• Result orientation
• Willingness to acquire new knowledge and being flexible
• Ability to multitask and perform urgent assignments
• Good application knowledge of ICT software like MS Office

Duty Station: Nairobi

Duration of Assignment: Three (3) months with possibility of extension to six (6) months