Events and Logistics Internship

The Energy, Transport and Climate ChangePortfolio consists of the following Projects/Programmes:

The Energising Development (EnDev) programme is a global partnership promoting energy access, funded by various European development agencies and co-managed by GIZ and the Netherlands Enterprise Agency, with operations in over 20 countries. EnDev Kenya, launched in 2006, focuses on improved cooking solutions and off-grid electrification across rural and peri-urban areas in at least 20 counties. Its portfolio includes projects like the African Biogas Component and Innovation Windows for clean cooking and solar financing. Key related initiatives include the GCF/EnDev Kenya project, which advances climate-friendly cooking technologies to reduce greenhouse gas emissions, and is jointly implemented with several government and non-governmental organizations. Other complementary efforts include the Project Development Programme (PDP), NDC Assist II, CoM SSA, energy supply projects in displacement settings, promotion of electromobility, support for 100% renewable energy (RE100), development of a green hydrogen economy, and the promotion of gender-responsive, cross-sectoral climate strategies and finance mechanisms—all aimed at fostering sustainable energy access, climate protection, and green economic growth in Kenya

Tasks:

The intern will undertake the following tasks:

1. Procurement & Tender Support

• Assist in collecting quotations and conducting basic quotation analysis.
• Support the preparation of tender and procurement documents under guidance.

2. Travel & Event Coordination

• Assist with travel planning and accommodation bookings for traveling staff members.
• Help coordinate logistical arrangements for meetings, trainings, and events.
• Update the Events Tool with procurement requests and status tracking.
• Follow up with the Finance Department on hotel payments and reflect updates in the Events Tool.

3. Administrative & Filing Support

• Support both digital and physical filing of documents; ensure files are labeled and shelved logically for easy access.
• Provide general administrative support to the Events and Logistics team (e.g., scheduling and documenting meetings).

4. Reporting & Compliance

• Assist in preparing reports and presentations to support decision-making.
• Ensure alignment of assigned tasks with internal procedures and support compliance efforts.
• Offer suggestions for improving event management and logistics processes.

5. Facilities & Inventory Coordination

• Assist in coordinating minor office repairs and installations.
• Support the inventory management process by updating records and tracking stock movement.
• Help with the receipt, storage, and distribution of stationery and other supplies.

6. Visa & Protocol Support

• Help prepare ETA support letters for visiting colleagues and partners.
• Coordinate with HR on visa support letters for staff traveling outside Kenya.

Competencies

• Demonstrates integrity and upholds ethical standards.
• Applies sound judgment and demonstrates corporate knowledge.
• Shows initiative and commitment to self-development.
• Able to work independently and collaboratively within a team environment.
• Makes informed and transparent decisions.
• Effectively multitasks and handles urgent assignments under pressure.
• Proficient in Microsoft Office or similar software tools.
• Comfortable working remotely and adapting to virtual collaboration tools.

Qualifications

• Must hold a Diploma or bachelor’s degree in business administration, Procurement and Supply Chain, Commerce, or a related field.
• Must have completed their course/graduated within the last 12 months

Duration and place of assignment

6 months in Nairobi